AI-Powered HOA Management

Your bylaws.
Instant answers.
No board time.

HOAHelper uses AI to instantly answer resident questions based on your community's actual CC&Rs — and gives gate guards real-time entry guidance. Stop being the 24/7 HOA helpline.

Start 3-Month Trial — $49 → See how it works
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Trusted by HOA boards across Florida, Texas & Arizona
HOA Bylaw Assistant
Pinecrest Heights · Powered by HOAHelper
Is the pool open on Sundays?
Resident · 10:34 PM
The pool is open 8 AM to 8 PM, six days a week. It is closed every Tuesday for deep cleaning.

It is not open on Sundays during the off-season (November–April).
📄 Pool Rules · Section 2.1
HOAHelper · instant
Can I put a fence in my backyard?
Resident · 10:35 PM
Wood privacy fences up to 6 feet are permitted in rear yards. An Architectural Review Committee (ARC) application is required before installation begins.
📄 CC&Rs · Article 8, Section 3
HOAHelper · instant
Ask a question about bylaws…
Guard Portal Active
AI entry guidance · Live
80%
of questions handled automatically
370K
HOAs in the US — all have this problem
< 30
minutes to set up and go live
"Our board used to get 30–40 texts a week about the same rules. After HOAHelper, that dropped to almost nothing — residents actually get answers faster now."
— Board President, Twin Lakes HOA · Houston, TX
The Problem

You volunteered to serve your community.
Not to be its 24/7 answering service.

Every HOA board member knows the feeling: the same questions, week after week, from residents who need answers and have no easy way to get them.

🔥
Board member burnout is real — and getting worse
Volunteer board members spend an average of 10+ hours per month answering routine questions about rules they didn't write and can barely remember. Turnover is high. Good people quit.
😤
Residents wait days for answers to simple questions
A resident asks about pet policy on Friday evening. They hear back Tuesday — if at all. Meanwhile they're frustrated, assuming the worst, and venting online. Complaints compound.
🚧
Gate guards have no consistent guidance
Every guard handles entry differently. Without a system, decisions are inconsistent, undocumented, and legally exposed. One wrong call creates a liability that costs far more than any software.
📋
Existing HOA software doesn't solve this
Buildium, TownSq, and their peers handle accounting and work orders — not resident Q&A or AI-guided gate decisions. This gap is where HOAHelper lives.
A typical board member's inbox, Sunday evening
Linda K.
7:42 PM
Pool hours this weekend?
Unit 14 — Marcus
6:18 PM
Is my dog allowed in the common area?
New Resident — Chen
4:50 PM
Parking guest spots — how many days?
3rd time asking
HOA Facebook Group
3:12 PM
Can I put a fence up? What's the height limit?
Guard Station
2:47 PM
Visitor says they're allowed in — I can't confirm
Urgent
Every one of these questions could have been answered automatically. That's what HOAHelper does.
The Solution

AI that knows your community's rules.
Answers that are actually correct.

HOAHelper reads your community's actual governing documents — CC&Rs, bylaws, pool rules, architectural guidelines — and uses AI to answer questions accurately, citing the exact section every time.

Instant answers, any time of day
Residents get responses in seconds — not days. The AI is available at 2am on a holiday weekend, and it always has the patience of a first-time answer.
Grounded in your documents — not the internet
Every answer cites the specific section of your bylaws. No hallucinations, no generic HOA advice. If something isn't in your documents, the AI says so.
AI-guided gate security that's consistent
Guards scan driver's licenses, run an AI security check against your entry rules, and get a clear Allow / Flag / Deny recommendation. Every entry is logged.
Setup takes 30 minutes

Three steps from signup to live

No technical setup required. No engineers, no integrations, no long onboarding calls. If you can upload a PDF, you can set up HOAHelper.

1
Upload your bylaws
Paste text directly or upload your CC&Rs as a PDF — even scanned documents. HOAHelper extracts the text automatically using OCR and immediately makes it available to the AI.
2
Share the link with your community
Send residents a link to the bylaw chat. No app download required — it works in any browser. Add it to your newsletter, Facebook group, or community website.
3
Watch questions answer themselves
Residents ask questions; the AI answers instantly. Complex or sensitive issues are flagged for your review. Guards use the portal at the gate. You check the dashboard when you want to.
Features

Three portals. Every HOA role covered.

HOAHelper was designed for three distinct users — administrators, security staff, and residents. Each has their own portal, purpose-built for how they actually use it.

Admin Portal Guard Portal Resident Chat
Bylaws management Admin
Upload CC&Rs, pool rules, architectural guidelines — anything your community runs on. Real PDFs use text extraction; scanned documents fall back to in-browser OCR automatically. All text becomes immediately available to the AI.
Daily visitor reports Admin
See every gate entry by day — allowed, flagged, and denied — in a clean dashboard. Filter by date, export to CSV, and review what your guard staff decided and why. Full audit trail, always.
DL barcode scanning Guard
Guards scan the PDF417 barcode on the back of any US driver's license — name, DOB, state, and DL number auto-fill the visitor form in under 3 seconds. No manual typing, no errors.
AI security check Guard
One tap sends visitor details to the AI, which checks them against your community's entry rules and returns a clear Allow, Flag, or Deny recommendation with reasoning. Guards make better decisions, faster.
Bylaw chat with citations Resident
Residents ask questions in plain language. Every answer cites the specific document section it came from. Chat history is saved per user. Complex questions that need a human are automatically flagged for board review.
Review queue & flagging Admin
Any question the AI is uncertain about — legal disputes, edge cases, emotionally charged topics — gets automatically flagged and surfaced to the admin review queue. You only see what actually needs you.
What HOA boards are saying

Boards are getting their evenings back

"Our board used to get 30–40 texts a week about the same pool and parking rules. After HOAHelper, that dropped to almost nothing. Residents get faster answers than they ever did from us, and honestly, that's the point."
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Maria R.
Board President · Twin Lakes HOA · Houston, TX
"I manage 6 communities and the guard portal alone is worth it. Before HOAHelper, every community had a different process — or no process. Now entry decisions are consistent, documented, and defensible. That's what I needed."
JL
James L.
Property Manager · Suncoast Community Partners · Tampa, FL
"Setup was 20 minutes. I uploaded the pool rules PDF, tested a few questions, and shared the link with the community that afternoon. Two weeks in: my Sunday afternoons are mine again. I didn't expect it to actually work this well."
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Sandra K.
HOA Treasurer · Crestwood Estates · Scottsdale, AZ
Pricing

Simple, affordable, and built to scale

Start with the founding trial. No long-term contracts. Cancel anytime. Upgrade when your community grows.

Founding Trial
$49 / 3 months
Everything you need to get your community set up and see real results — before committing to a subscription.
  • Unlimited bylaw uploads (PDF, TXT, scanned)
  • Resident bylaw chat (unlimited questions)
  • Guard portal with AI entry guidance
  • Admin dashboard + visitor reports
  • Email support
Start Trial
Most Popular
Community
$9 / month
The full HOAHelper experience for one community, ongoing. Billed monthly, cancel anytime.
  • Everything in the trial, ongoing
  • DL barcode scanning at the gate
  • Review queue for flagged questions
  • CSV export of all visitor logs
  • Priority support
Get Started →
Property Manager
Let's talk
Managing 5+ communities? Ask about white-label licensing, volume pricing, and branded portals for your firm.
  • Multiple communities under one account
  • White-label branding options
  • Volume pricing + annual billing
  • Dedicated account manager
  • Custom integration support
Contact Sales
FAQ

Common questions, answered

Is the AI accurate? What if it gets something wrong?
HOAHelper only answers from the documents you upload — it doesn't make things up or pull from generic HOA knowledge. Every answer cites the exact section. For questions outside your uploaded documents, it says so and recommends contacting the board. Complex or legally sensitive questions are automatically flagged for human review rather than answered automatically.
What document formats does HOAHelper accept?
PDF, TXT, and Markdown files up to 10MB. Real PDFs (with selectable text) are processed instantly. Scanned PDFs (image-only) use automatic OCR and take a few minutes. You can also paste text directly. Most communities are fully loaded in under 10 minutes.
Does HOAHelper replace our property management software?
No — and it's not trying to. HOAHelper is purpose-built for two things: answering resident questions and guiding gate security decisions. It works alongside whatever you use for accounting, maintenance requests, or communications. There's nothing to replace or migrate.
How does the guard portal work without special hardware?
Guards use any smartphone or tablet with a camera. The DL barcode scanner (PDF417 format) works best on a phone — it uses the rear camera and takes 2–3 seconds per scan on iOS or Android. No dedicated hardware, no installation required.
Who can see resident conversations?
Chat history is private per user — residents only see their own conversations. Admins can see conversations that have been flagged for review. No conversation data is shared with other communities or used to train AI models outside your community's context.
Can we customize it for our community's name and rules?
Yes. During setup you name your community and configure entry rules for the guard portal. The bylaw AI automatically uses only your uploaded documents. The resident chat interface shows your community's name. White-label and full branding customization is available on the Property Manager plan.
Start today — results in your first week
Your community deserves
better answers.

Three months. $49. Setup in 30 minutes. No technical skills required.

Start 3-Month Trial — $49 → See how it works
No long-term contract · Cancel anytime · Works or we make it right